Privacy Policy
1. Who we are
The Talent ID service is operated by Talent ID LLC (name pending registration), established in Ukraine, the data controller. Data protection officer: privacy@talent-id.org. We process the personal data of persons in Cameroon in line with Law No. 2024/017 of 23 December 2024 on personal data protection in Cameroon and Law No. 2010/012 of 21 December 2010 on cybersecurity and cybercriminality. Law No. 2024/017 creates a Personal Data Protection Authority (the «Authority»), which was still being set up at the date of this text; we will complete the formalities it requires (prior authorisation or declaration of processing) as soon as it is operational. This text is also available in French.
2. What data we process
Adult users: name, email, mobile number, role, organisation, settings, sign-in logs; if you sign in with Google — the name and email from your Google account (we never receive your Google password); a log of account use (which sections were opened — without their content).
Children (players): name, date of birth, team, anthropometry (height, weight), test results, coach ratings, medical clearance and check-up dates, wellbeing (a daily check-in, including whether something hurts), recommendations from the coach or the academy doctor (without diagnoses), psychological test results (only with separate parental consent), attendance and training load, readings from the club's sports devices (distance, speed, heart rate during training), tags on training and match videos (only with separate parental consent). A child's data is entered by the club or the parents; parents of a child without a club may keep a short profile themselves (year and quarter of birth, city, height, weight, 30 m sprint, preferred foot).
We do not process: medical documents, diagnoses, photos of children in profiles, biometrics for identification.
Technical: IP address, device type, cookies (see the Cookie Policy).
Wellbeing and clearance data are health data — sensitive data — and are processed only with the explicit consent of a parent or legal guardian.
3. Purposes and legal bases
Providing the service under a contract with an academy, club or school; consent of a parent or legal guardian — for children's data and for each separate profile disclosure; legitimate interest — security and abuse prevention; legal obligations — accounting and lawful requests from authorities. These are lawful bases under Law No. 2024/017; for sensitive data — explicit consent. We collect only the data that is adequate, relevant and limited to these purposes. As the operator is established outside Cameroon, the Law of Ukraine «On Personal Data Protection» (No. 2297-VI) also applies to our processing.
4. Children's data
Children do not have their own accounts. The personal data of a minor is processed only with the consent of a parent or legal guardian, and we take reasonable steps to verify that consent; where Law No. 2024/017 requires the Authority's prior authorisation for the sensitive data of minors, we will obtain it. In every decision the best interests of the child come first, as recognised by the UN Convention on the Rights of the Child and the African Charter on the Rights and Welfare of the Child, both ratified by Cameroon. Parents can see the child's data in their account and correct it, download a full copy at any time («My data») or withdraw consent. We do not use children's data for advertising and do not build advertising profiles. Selection decisions are made by the coach — the service only shows calculations; no decision with legal or similarly significant effect is based solely on automated processing or profiling.
5. Who we share data with
Coaches and management of your organisation — within their role. Other clubs and academies — only with separate parental consent for each specific request. The Cameroonian Football Federation (FECAFOOT) or its regional league — if your academy has connected the data exchange and registered the child: only full name, date of birth, academy and team, position, city and registration number (in return, official match reports are added to the profile); tests, health, family and contacts are not shared. Your academy's own systems via the open API (Elite package) — only if the academy's management has created an access key: full name, date of birth, team, position, measurements and attendance of that academy's players, read-only (health, wellbeing, family and contacts are not shared); the key can be revoked at any time, every request is logged (30 days). Anyone you yourself send a link to the child's development passport (created by parents only, valid for 7 days, can be revoked): full name, year of birth and age, position, academy and team, medical clearance status, attendance over 90 days, games and latest measurements — without contacts and without other children's data. A scout or club the academy sends a link to a playlist of video clips (only with the separate parental consent «Clips for scouts and clubs», up to 30 days, parents are notified, can be revoked): full name, year of birth, position and clips featuring the child; a clip plays from the match recording in the academy's video service, so the recipient can technically watch the whole recording. Advertisers — nothing except the number of parents (fewer than 20 is not shown). Data processors under written contracts: hosting and database in the EU (Ireland, Supabase); content delivery, the «human, not a bot» check and storage of match files in the EU (Cloudflare); an email service; an SMS service for the phone verification code; Google — only if you choose to sign in with Google; a server that detects moments in match videos (Modal, USA) — it receives a match recording only for the time of the analysis and does not keep it; payment services — card data never reaches us. Authorities — only on a lawful basis.
6. Retention
Account — while it is active, and 30 days after a deletion request. Player data — while the child is at the club and up to 3 years after leaving, for the development history, unless the parents ask to delete it earlier. Original match recordings — 30 days (tags and clips — while the child is at the club). Website error log — 30 days. Account usage log and visit statistics — 13 months. Security logs — 12 months. Payment documents — for the periods required by tax law. Data is not kept longer than necessary for the purposes for which it was collected.
7. Your rights
Under Law No. 2024/017 you have the right to be informed about the processing and its purposes, to access your data and have it rectified, to erasure («right to be forgotten»), to object, to data portability, not to be subject to profiling or a decision based solely on automated processing, and to withdraw consent at any time without affecting the lawfulness of earlier processing. We reply to requests within 30 days, unless the implementing texts set a shorter period. If you are not satisfied with our answer, you can lodge a complaint with the Personal Data Protection Authority once it is operational, or apply to the competent court. You can also complain to the Ukrainian Parliament Commissioner for Human Rights. Most actions are available in your profile: «Language, theme and data».
8. Security
Encryption in transit and at rest, access separation at database level, two-factor sign-in with an authenticator app (available to everyone, recommended for academy management), review of new sign-ups by an administrator, access logs, daily backups, a security review before launch. In the event of a personal data breach, we will notify the Authority and the persons concerned without delay, as required by Law No. 2024/017.
9. International transfers
Talent ID's database is hosted in the European Union (Ireland) and the operator is established in Ukraine, so your data is transferred outside Cameroon — to Ireland and other EU countries, to Ukraine and, for video analysis and Google sign-in, to the USA. Under Law No. 2024/017, transfers abroad are subject to the prior authorisation of the Authority, which takes into account the level of protection in the recipient country and the contractual safeguards; we will submit the required request as soon as the Authority is operational. In the meantime, transfers are made only to recipients bound by written contracts that ensure an adequate level of protection — including the EU Standard Contractual Clauses and the EU's General Data Protection Regulation (GDPR), which applies to the hosting. We keep a record of the basis for each transfer.
10. Changes
We will announce material changes by email and in the service at least 14 days in advance.